Program Coordinator, Women Leaders India

Vital Voices Global Partnership is looking for a Program Coordinator, Women Leaders India. The Program Coordinator will report to the Director of Leadership and Social Impact and will play a key role in supporting the planning and effective implementation of the WomenLeaders India (WLI) Fellowship.

The role supports a country-specific fellowship dedicated to advancing women's leadership in India, with responsibilities spanning program coordination, participant support, administrative and logistical management, monitoring and evaluation, communications, and documentation.

• Support the planning, coordination, and implementation of virtual and in-person WLI Fellowship activities, including convenings, workshops, webinars, meetings, and participant engagement touchpoints
• Assist with participant outreach, application management, selection logistics, applicant communications, and related documentation for WLI Fellowship cohorts
• Serve as a responsive point of contact for program participants, partners, trainers, and vendors; coordinate communications, reminders, materials, and follow-up
• Coordinate staff, participant, and trainer logistics, including travel, accommodations, ground transportation, meeting schedules, vendor coordination, venue support, and event materials for India-based activities
• Maintain program records, meeting notes, timelines, action items, shared files, and process documentation; support the development of organizational tools, systems, and workflows
• Support day-to-day financial administration, including invoice processing, expense tracking, contract coordination, budget updates, and coordination with Finance
• Support participant tracking, survey administration, data collection, Salesforce/Airtable updates, feedback synthesis, and reporting inputs
• Draft, edit, and organize program materials, participant-facing resources, social media inputs, blogs, toolkits, and storytelling content
• Support the use of digital learning platforms, Vital Voices Community Hub, shared file systems, Salesforce, Airtable, virtual meeting tools, and online engagement spaces
• Provide program data, activity updates, participant insights, and documentation to support donor reporting, stewardship, proposal development, and renewal efforts
• Work collaboratively with Leadership and Social Impact team members, Finance, Development, Communications, and other internal teams
• Provide support for department activities and other duties as assigned

• Bachelor's degree in international relations, international development, women's and gender studies, public administration, nonprofit management, or a related field preferred; equivalent experience may be considered
• 2-4 years of relevant experience in program coordination, logistics, administrative support, international development, women's leadership, nonprofit programming, or a related field
• Experience supporting program implementation, event coordination, participant communications, and stakeholder engagement in a mission-driven, nonprofit, philanthropic, or international context
• Demonstrated interest in global women's issues, women's leadership, women's entrepreneurship, civil society, social impact, and/or advancing the United Nations Sustainable Development Goals
• Experience coordinating logistics for virtual and in-person programs, including travel, accommodations, ground transportation, scheduling, vendors, and program materials
• Familiarity with data collection, reporting, database updates, and basic budget or expense tracking
• Ability to prioritize tasks, swiftly shift priorities, and work in a fast-paced environment with tight deadlines
• Flexible and adaptable to evolving program needs, travel schedules, and cross-time-zone coordination
• Demonstrated cultural sensitivity and self-awareness, with the ability to work respectfully with individuals from diverse backgrounds and contexts
• Strong computer skills including MS Office applications (especially Excel, Word, and PowerPoint), social networking tools, and database software (i.e., Salesforce)
• Experience in the South Asian region, especially India, is required
• Hindi or other relevant Indian language skills preferred

To apply for this role, please use the application form on the link below.