Program Assistant, Leadership and Social Impact

Vital Voices Global Partnership is looking for a Program Assistant, Leadership and Social Impact. The Program Assistant will focus on the Vital Voices Engage Fellowship, collaborating with public leaders worldwide to strengthen the capacity, influence, and effectiveness of women in public spaces, politics, and government. This role will support day-to-day operations of the Engage program by coordinating logistics, administrative tasks, data tracking, communications, and event coordination.

• Assist in scheduling and organizing program activities, meetings, and events; coordinate calendars for internal and external stakeholders, set up Zoom or in-person meeting logistics, and send out invitations, reminders, and agendas
• Maintain program records, databases, and documentation for reporting and compliance
• Support the preparation and distribution of program materials, agendas, and reports
• Manage correspondence with participants, staff, vendors, guest speakers, and interns
• Provide general office support, including filing, data entry, and supply management
• Coordinate travel arrangements, lodging, and per diem distribution for program events
• Assist in securing venues, catering, and other logistical needs for meetings and training sessions
• Help set up and break down program events, ensuring smooth execution
• Track attendance and engagement metrics for program activities
• Process invoices, payment requests, and reimbursements for program expenses
• Track and reconcile program-related expenses and vendor payments
• Collect, input, and maintain program data for tracking and evaluation purposes
• Assist in the distribution and collection of surveys and feedback forms
• Support the development of program impact reports through data organization and analysis
• Serve as a point of contact for program participants, responding to inquiries and providing assistance
• Assist in drafting internal and external communications, such as emails, newsletters, and announcements
• Help coordinate social media and website updates related to program activities
• Support team operations, department strategy alignment, and long-term planning
• Support Senior Leadership Team (SLT) with preparation and follow-up for board and executive meetings
• Create, maintain and organize department files and systems for shared access via SharePoint
• Plan and coordinate in-person team-building and strategic sessions
• Manage scheduling, agendas, Zoom links, and consistency of recurring meetings
• Other duties as assigned

• Bachelor's degree in international relations or a related field preferred, plus 0-2 years of relevant work experience required
• Demonstrated experience in global women's issues and human rights preferred
• Excellent oral and written communications skills in English
• Ability to prioritize tasks, swiftly shift priorities, and work in a dynamic environment with tight deadlines
• Ability to work independently and as part of a dynamic team
• Strong computer skills including MS Office applications (especially Excel, Word, and PowerPoint), social networking tools, and database software (i.e., Salesforce, Airtable)
• Experience working cross-functionally to support key objectives and to help team members

To apply for this role, please use the application form on the link below.