Generalist (Operations)

Kairos is looking for a Generalist (Operations) to handle the wide range of business and back-end operations that keep the organization running.

You'll manage finances, payments, HR, compliance, and systems, while supporting Kairos's programs and Pathfinder groups. This is a broad operations role where you'll own core functions including vendor payments, accounting supervision, payroll, benefits, compliance, grant processing, and building internal systems and automations.

• Run finances and back-end operations: pay vendors and contractors, supervise accountants, support bookkeeping and annual audits, handle payroll and benefits, manage onboarding and offboarding,
• Support fiscally sponsored Pathfinder groups: sync with groups, onboard new ones, explain fiscal sponsorship rules, monitor spending for compliance, and handle support requests,
• Process grants and payments across Pathfinder and other programs, manage expense processing,
• Build systems and automations to eliminate repetitive operational work,
• Provide support to participants and applicants across programs,
• Pitch in on program operations, inbox triage, and program logistics as needed

• Smart, agentic, and able to figure out unfamiliar processes and work them out well,
• Great at automation and tooling; instinctively reach for better systems rather than manual processes,
• Eager to help and able to be assertive; comfortable with both gentle and firm communication,
• Organised and on top of things; careful tracking of to-dos and information,
• Strong writer and communicator; clear, concise messaging,
• Mission-aligned with AI safety and comfortable in the AI safety ecosystem,

• Experience in finance, accounting, HR, nonprofit compliance, event planning, or business operations,
• Strong automation and AI-tooling skills,
• Context on AI safety and the broader ecosystem

Complete the application form at the link provided. The application process includes: application form (10–20 mins), screening call (15 mins), take-home assignment (1.5–3 hours, paid), interview (45 mins), reference checks, and work trial (3–4 days, paid). Questions? Email careers@kairos-project.org