Production Lead

EAGxBerlin is looking for a Production Lead to join their team.

Overview:

• Freelance role
• Language: English
• Location: Anywhere (Remote); must be available during CEST working hours
• Salary: €25 – €30 per hour
• Applications closing: 27th April

Job Description

EAGxBerlin is a conference set to take place in Berlin from 3-5 October 2025, part of a network of Effective Altruism conferences happening around the world.

The Production Lead will be responsible for the detailed planning, coordination, and execution of all logistical aspects of the EAGxBerlin conference. The role demands a high level of organisation, problem-solving, and resource management to ensure a smooth and successful event.

This is a part-time contract position, spanning from late June or early July until mid-October 2025 (exact dates can vary). We anticipate that role will require 2–10 hours per week in the beginning, increase to ~30 hours weekly in the month before the conference, and could require over 50 hours during the week of the conference, for a total of approximately 230 hours.

This is a remote position but will require travel to Berlin during the week of the event, and may require a week of staying in Berlin before the conference.

Responsibilities

As a Production Lead at EAGxBerlin, you will be responsible for the following:

• Work closely with Team Lead to develop and oversee the logistical plan for the entire conference, including pre-event planning, on-the-day execution, and post-event breakdown
• Liaise with the Content Lead to align on event schedule and logistics, support them with your input on venue capabilities
• Source, negotiate with, and manage relationships with vendors and service providers
• Collaborate with Communications Lead, with input from team, on merchandise design; source and order merch and inventory
• Coordinate with the venue to ensure all conference spaces are set up according to the requirements for talks, workshops, and networking events
• Collaborate with the Volunteer Coordinator to ensure tasks are appropriately assigned to volunteers
• Oversee the setup of audio/visual equipment, catering, signage, and any other event essentials; collaborate with the Communications Lead on signage and other needs as relevant
• Track all expenses to ensure financial efficiency, and that the event falls within budget
• Implement risk management plans to cover health and safety, emergency response, and contingency planning
• Keep detailed records and participate in the post-event evaluation

What we offer

• Deeply impactful work with a highly engaged and motivated team of contractors and volunteers
• 25-30€/hour for people on a fixed-term contract. For people working on a freelance basis, we can pay 35€/hour. As a freelancer, you will have to cover taxes and social or pension insurance yourself.
• Mostly flexible work hours in weeks leading up to EAGxBerlin
• Autonomy and a high-trust environment
• Opportunities for connection to EA Germany, CEA, current and past EAGx organizers, and other established EA professionals
• Participation at EAGxBerlin, which includes registration, meals, and travel/accommodation within reasonable limits
• We value and promote a diverse and inclusive work environment and therefore strongly encourage people with diverse backgrounds and experiences to apply. We particularly encourage women and members of gender minorities, BIPOC and people with disabilities who are passionate about our mission to apply. We are an equal opportunities employer.

Role Requirements

Great candidates might have some of the following skills or experience:

• Strong interpersonal skills
• Ability to manage time effectively to meet deadlines
• Experience in a fast-paced, dynamic event environment, with the flexibility to adapt to changing scenarios
• Familiarity with the effective altruism community and a passion for promoting its values
• Outstanding communications and customer service skills, with the ability to interact professionally with a diverse range of individuals
• Experience in event planning or logistics, preferably with large-scale events or conferences
• Negotiation skills and the ability to work within budget constraints
• Familiarity with contract management and vendor relations

What you provide

• Remote work set-up: your own computer and reliable internet access
• Availability to join a weekly team meeting during CEST working hours
• All-day availability on-site for the conference weekend (3-5 October 2025). Note for non-EU applicants: We cannot sponsor a work visa, so please only apply for the job if you have the necessary permit.

How to apply?

To apply for this role, please fill in the application form by 27th of April.