Chief Operating Officer (COO)

The Foresight Institute are looking for a great Chief Operating Officer to help their growing team with the crucial operational work needed for the organisation to succeed.

Overview:

• Full-time position
• Language: English
• Location: Fully remote, but needs to be available most days between 8 -11 am Pacific time
• Salary: $90,000 – $160,000 per year, based on experience and living location
• Start date: January 2025
• Closing date: until filled

Job Description

This is a senior operations role, where the COO will primarily oversee and execute on operational tasks to support our entire organisation.

Operations experience is a requirement for this role. Ideal candidates have 3+ years of experience in senior operations roles.

Responsibilities

Responsibilities include (but are not exclusive to):

• System Oversight
  • Maintain and optimise systems in place (Bloomerang, Deel, task management system, knowledge management system, etc.)
  • Implement any new systems that are needed
• Oversight Duties
  • Hiring:
    • Oversee documentation
    • Develop and execute onboarding plans
    • Manage offboarding processes
  • Financial Oversight:
    • Draft budgets and financial plans
    • Oversee financial operations
    • Ensure compliance with HR policies
    • Manage insurance and 401k plans
  • Compliance:
    • Oversee immigration policies
    • Oversee oversees hiring and contractor relations and agreements
    • Act as the primary contact with auditors and oversee the audit process
    • Cybersecurity
    • Benefits, management, and payroll
• Process and Impact Management
  • Maintain and improve routines and processes
  • Manage impact assessment
• Team Management
  • Set and manage OKRs (Objectives and Key Results)
  • Directly manage:
    • Fundraising Manager
    • Program Coordinator
    • Administrative Manager
    • Communications Manager
  • Board meeting participation and prep work
  • Lead weekly operations calls
• Strategy and Miscellaneous Administration
  • Lead budget meetings
  • Develop and implement organisational strategy
  • Oversee various administrative tasks as needed
  • Deal with miscellaneous compliance questions

Role Requirements

We are seeking a candidate who:

• Has extensive experience in operational management
• Is an excellent executor with strong organisational skills
• Has good communication skills and strong interpersonal skills
• Is a fast learner who takes initiative and is self-motivated
• Is responsible and well-organised
• Is proactive and a problem solver
• Can manage multiple work streams and prioritise accordingly
• Is able to handle a fast-paced environment
• Is interested in learning new things
• Has excellent verbal and written skills at a native English-speaking level
• Project management experience
• A scientific background and technological experience is a plus
• Experience creating and managing budgets is a plus

How to apply?

To apply for this role, please fill in this form. You will need to provide CV and two professional or personal references who can vouch for your qualifications and suitability.