Admission Lead

EAGxBerlin is looking for an Admission Lead to join their team.

Overview:

• Freelance role
• Language: English
• Location: Anywhere (Remote); must be available during CEST working hours
• Salary: €25 – €30 per hour
• Applications closing: 27th April

Job Description

EAGxBerlin is a conference set to take place in Berlin from 3-5 October 2025, part of a network of Effective Altruism conferences happening around the world.

The Admissions Lead will manage the conference participant experience from the application stage through to post-event follow-up. The position will be responsible for ensuring a seamless, fair, and welcoming admissions process for all conference applicants and attendees.

This is a part-time contract position, spanning from late June or early July until mid-October 2025 (exact dates can vary). We anticipate that role will require 2–10 hours per week in the beginning, increase to ~30 hours weekly in the month before the conference, and could require over 50 hours during the week of the conference, for a total of approximately 230 hours.

This is a remote position but will require travel to Berlin during the week of the event, and may require a week of staying in Berlin before the conference.

Responsibilities

As an Admission Lead at EAGxBerlin, you will be responsible for the following:

• Review and make decisions on all attendee applications for the event, using our admissions systems hosted in Salesforce
• Work closely with the Communications Lead to ensure that all communications related to applying for and attending the event have the expected tone and professionalism
• Coordinate with our sponsor, the Centre for Effective Altruism, and their Salesforce technical team to ensure every applicant’s admissions process is smooth
• Monitor admissions data to provide insights on attendee demographics, preferences, and feedback for future event planning
• Evaluate travel support requests and make judicious approval choices to optimize a limited budget
• Handle sensitive situations with discretion, and maintain a commitment to equity and accessibility
• Collaborate with the Communications Lead to promote the conference and attract well-suited attendees
• Manage the registration process for attendees during the conference
• Keep detailed records and participate in the post-event evaluation

What we offer

• Deeply impactful work with a highly engaged and motivated team of contractors and volunteers
• 25-30€/hour for people on a fixed-term contract. For people working on a freelance basis, we can pay 35€/hour. As a freelancer, you will have to cover taxes and social or pension insurance yourself.
• Mostly flexible work hours in weeks leading up to EAGxBerlin
• Autonomy and a high-trust environment
• Opportunities for connection to EA Germany, CEA, current and past EAGx organizers, and other established EA professionals
• Participation at EAGxBerlin, which includes registration, meals, and travel/accommodation within reasonable limits
• We value and promote a diverse and inclusive work environment and therefore strongly encourage people with diverse backgrounds and experiences to apply. We particularly encourage women and members of gender minorities, BIPOC and people with disabilities who are passionate about our mission to apply. We are an equal opportunities employer.

Role Requirements

Great candidates might have some of the following skills or experience:

• Strong interpersonal skills
• Ability to manage time effectively to meet deadlines
• Experience in a fast-paced, dynamic event environment, with the flexibility to adapt to changing scenarios
• Familiarity with the effective altruism community and a passion for promoting its values
• Outstanding communications and customer service skills, with the ability to interact professionally with a diverse range of individuals
• A keen eye for detail and a commitment to maintaining consistent decisions in subjective situations
• Experience using Salesforce or a similar CRM system

What you provide

• Remote work set-up: your own computer and reliable internet access
• Availability to join a weekly team meeting during CEST working hours
• All-day availability on-site for the conference weekend (3-5 October 2025). Note for non-EU applicants: We cannot sponsor a work visa, so please only apply for the job if you have the necessary permit.

How to apply?

To apply for this role, please fill in the application form by 27th of April.