• Full Time
  • Aspen, Colorado
  • $55,000 USD / Year
  • 28 February 2025

Website Aspen Center for Environmental Studies

Educating for environmental responsibility.

Aspen Center for Environmental Studies is looking for an Event Manager.

Overview:

  • Full-time position
  • Language: English
  • Location: Aspen, Colorado
  • Salary: starting at $55,000 per year
  • Applications closing: 28th February

Job Description

Aspen Center for Environmental Studies (ACES) is seeking an Events Manager. This position coordinates events of varying sizes and purposes, and provides general fundraising support, including event sponsorship solicitation. A successful candidate must be highly organised and able to work closely with different departments within ACES. This position will require the ability to work flexible shifts, carry large and heavy items up to 25 lbs without assistance, meet tight deadlines, and travel to other valley-wide job sites.

Along with event coordination and providing general fundraising support, the Events Manager’s duties include meeting stakeholder needs, managing budgets and negotiations, overseeing communication with sponsors, aligning program and marketing needs, and overseeing sponsorship strategy. This position serves as the primary writer on all sponsorship proposals and oversees ACES’ partnerships. Partnership management is the way ACES oversees its sponsorship activities, including relationship building, monitoring, and assessment. It is imperative for this individual to be able to integrate with the entire ACES team by providing program, event, community partnership, and fundraising support as needed.

Responsibilities

An an Event Manager at Aspen Center for Environmental Studies, you will be responsible for the following:

Event Management

  • Plan event details, budgets, and logistics, including creating registration forms for website, designing invitations (when needed), managing guest lists, seating, speakers, staffing, and volunteers; as well as post-event reports and donor follow up;
  • Secure corporate underwriters, sponsors, and in-kind donations for events and campaigns; create sponsorship decks, solicit event sponsorships, track sponsorships and in-kind donations for events;
  • Establish meaningful donor relationships with corporate sponsors, vendors, venues, and corporate sponsors;
  • Manage staff, speakers, and volunteers for events; Knowledge of the complex needs of a wide variety of events, including virtual events;
  • Work with the Marketing Director to ensure effective marketing of events to the target audience through social media, email, newspaper, media appearances, etc;

Partnership and Sponsorship Management

  • Create proposals for business and partner solicitations, coordinate and track partner cultivation and solicitations, and meet all deadlines for events, grants, reports, and data analysis;
  • Complete all aspects of organisational partnership and sponsorship proposals (including research, writing, and budgets); including monitoring relationships for compliance in terms of both budgeting and reporting.
  • Manage ACES sponsors and partners in ACES donor database; record and store data for accurate communications, correspondence, and donor records, including timely gift acknowledgments, payment reminders, etc.

Development Coordination

  • Assist with setting up board meetings, board retreats, and donor meetings when needed;
  • Support all aspects of annual fundraising programs.

Role Requirements

Required Qualifications:

  • 2-5 years of experience in nonprofit development, event coordination, sponsorship experience, or related field;
  • Proficiency in written communication, including letters, grants, proposals, and emails;
  • Passion for creating and developing creative community and educational events;
  • Experience developing relations with community and corporate sponsors;
  • Strong computer skills, including MS Office programs, G-suites, spreadsheets, email, use of cloud-based functions; calendar/collaboration operations, PowerPoint, Mailchimp or other email marketing platforms, and use of cloud-based functions;
  • Ability and willingness to work a full-time weekly schedule. Must have some flexibility and willingness to work outside a typical work schedule in order to accommodate deadlines, events, and presentations;
  • A go-getter, someone who loves to tackle a to-do list.
  • Excellent communication skills and transparency, especially when it comes to working with multiple departments pre and post events.

Desired Qualifications

  • Knowledge of relational databases and building reports;
  • Experience fundraising on social platforms;
  • Spanish proficiency.

How to apply?

To apply for this role, please click the “Apply for job” button and fill in the application form no later than the 28th of February.

Applications will be reviewed on a rolling basis.

To apply for this job please visit aspennature.bamboohr.com.