Administrative Assistant

Animal Charity Evaluators are looking for an Administrative Assistant to join their team.

Overview:

• Part-time position: 20 hours per week
• Location: Anywhere (Remote); must be routinely available between 8–10am Pacific time, and must have some availability outside of normal business hours, especially for board meetings on evenings or weekends (approx. 6 times/year)
• Language: English
• Salary: $29.83 per hour
• Applications closing: March 30, at 11:59 pm U.S. Pacific Time

Job Description

Animal Charity Evaluators (ACE) is a registered nonprofit that uses evidence and reason to serve people who want to help animals. Trillions of animals experience extensive but avoidable suffering on farms and in the wild, which motivates our team to contribute to a world where all animals can flourish regardless of their species. We work toward this by identifying where donations can best help animals and awarding grants to promising projects that help animals around the globe.

The administrative assistant will support the Executive Director, Board, and the Animal Charity Evaluators team with administrative tasks in order to expand our capacity and maximise the impact of both our individual team members and the organisation as a whole.

Responsibilities

Key areas of responsibility:

• Executive assistance 50%:
  • Scheduling
  • Note-taking
  • Task coordination
  • Meeting support
  • Identifying and implementing process improvements
  • Ad hoc admin

• Development administration 25%:
  • Donation data entry

• Operations support 25%:
  • Organizing staff engagement activities
  • Travel logistics, e.g. for our staff retreat and for supporting staff attending conferences
  • PTO tracking
  • Filing documents
  • Note-taking
  • Identifying and implementing process improvements
  • Ad hoc admin

Role Requirements

Essential qualifications/skills

Please apply if you believe you would excel at most of the qualities listed here, even if you do not have direct experience.

• You have affinity with ACE’s guiding principles
• You have strong attention to detail and enter data or do simple, repetitive tasks quickly yet with high accuracy
• You enjoy identifying and solving problems independently and you take initiative to address roadblocks and concerns
• You handle sensitive and confidential information with discretion
• You collaborate with a kind-yet-critical eye, regardless of the other party’s role or personality
• You are highly organized and can prioritize tasks based on their importance
• You are productive working in a fully remote environment
• You are able to communicate tasks and expectations clearly and succinctly
• You can draft messages in English quickly, making few errors
• You are dependable; your coworkers can rely on you to deliver tasks on time and accurately
• You identify opportunities for improvement and are comfortable giving direct, actionable feedback
• You are flexible; you adjust easily to changing circumstances and have some availability outside normal business hours, especially for board meetings on evenings or weekends (approx. 6 times/year)

Preferred qualifications/skills

Please apply even if you do not have the experience listed below; these would be nice to have but are not required.

• Prior experience in an administrative role
• Prior data entry experience
• Familiarity with Salesforce, Asana, and Google Workspace applications

How to apply?

To apply for this role, please fill in the application form.

We invite anyone who is interested to apply, regardless of their background, experience, or credentials. We aim to select candidates based on demonstrated performance during the hiring process and actively try to minimize the influence of our biases. There is no perfect candidate; if you can picture yourself thriving in this role, we’d love to review your application.

Please note: you will not be asked to submit a resume or cover letter to apply for this role. Any resumes or cover letters that we receive will not be reviewed or considered in the hiring process. We believe these evaluation methods introduce unnecessary bias and are not effective for selecting the best candidate.

Tagged as: Animal Welfare